The name of this organization shall be the "Juniata Valley Senior Citizens, Inc."
(Hereafter referred to as the "Organization.")
It shall be the purpose of the Juniata Valley senior Citizens, Inc. to develop and provide a comprehensive range of meaningful services and activities, including recreational, educational, nutritional, and health promotion programs for older persons in the Juniata Valley area of Huntingdon County. The Juniata Valley Senior Citizens, Inc. has also been established for the purpose of enhancing the quality of life of older persons and to set forth a strong commitment of providing advocacy and important social and enrichment opportunities that will preserve and promote the Juniata Valley area of Huntingdon County for future generations.
No part of the net earnings of the corporation/organization shall inure to the benefit of, or be distributable to its members, trustees, directors, officers, or other private persons, except that the corporation/organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501 (c)(3) purposes. No substantial part of the activities of the corporation/organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation/organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these articles, the corporation/organization shall not carry on any other activities not permitted to be carried on (a) by a corporation/organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code (or corresponding provisions of any future United States Internal Revenue Law) or (b) by a corporation/organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code (or corresponding provisions of any future United States Internal Revenue Law).
Section 1. Membership in this Organization shall be open to all persons who have reached their fifty-fifth (55th) birthday.
Section 2. Associate Membership is open to persons under fifty-five (55) years of age and these members are entitled to all privileges extended to regular members except the privilege of voting.
Section 3. Members of the Organization, in order to be considered a member in good standing entitling them to all benefits of the Organization, shall pay the dues or assessments or both, as determined by the Board of Directors.
Section 4. The annual dues for voting and non-voting members will be set on a yearly basis, on or before January 1 of each year, and the cost of dues will be evaluated annually by the Board of Directors. (Current rates: Members @ $5.00 per year; Associate Members @ $3.00 per year)
Section 5. Lifetime Membership is available for a one time fee as determined by the Board of Directors. (Current Life Membership @ $100.00)
Section 1. The Officers of the Organization shall be a President, a Vice-President, a Secretary, an Assistant Secretary, a Treasurer, and an Assistant Treasurer. Officers must be voting members.
Section 2. The President shall select a nominating committee of three (3) persons at the regular meeting in September. It shall be the duty of this committee to nominate consenting candidates for the offices to be filled at the regular meeting in November. For the election process, additional consenting nominations may be made from the floor.
Section 3. Elections will be by written ballot by members in good standing at the November meeting. The newly elected officers will assume their duties at the annual meeting held in January.
Section 4. No member shall hold more than one office at a time. All Officers and Board Members in good standing may succeed themselves in all elected or appointed offices.
Section 5.
a. The President shall preside at all regular, special, and Board meetings of the Organization and shall be an ex-officio member of all committees except the Nomination Committee and assume such other duties as may be ordered by the Organization, as specified in parliamentary authority.
b. The Vice-President shall assume the duties of the President in the absence of that Officer and shall perform such other duties as may be requested or specified by the President.
c. The Secretary shall keep an accurate record of the minutes of the regular, special, and Board meetings. The Secretary shall notify all members in advance of any special meetings and changed dates of meetings and shall perform such other duties as requested or relative to the office. The Secretary shall keep an accurate list of all members' names and addresses in conjunction with the Membership Committee.
d. The Assistant Secretary shall assist the Secretary and assume the duties in the Secretary's absence. The Assistant Secretary shall also provide information about meetings and social activities to the Public Relations Committee. They shall also post activities on bulletin boards and keep the bulletin boards up to date.
e. The Treasurer shall receive all funds of the Organization and deposit them into a federally insured banking institution in the name of the Juniata Valley Senior Citizens, Inc. A report from the Treasurer shall be given at each Board Meeting, each regular meeting, and a yearly report shall be given in writing at each annual meeting. All checks issued shall be issued and co-signed by the President or Vice-President and the Treasurer or Assistant Treasurer. The Treasurer will adhere to professional bookkeeping and banking procedures. An annual audit of the Treasurer's records will be performed by the Audit Committee in January.
f. The Assistant Treasurer will assist the Treasurer in their duties and adhere to professional bookkeeping and banking procedures.
g. The President shall appoint from the Organization a Chairperson for each committee, including the Ways and Means Committee, Membership Committee, Public Relations Committee, Program Committee, Building Committee, and any other Ad Hoc Committees formed.
Section 1. The Board of Directors shall be made up of the elected President, Vice-President, Secretary, Assistant Secretary, Treasurer, and Assistant Treasurer along with the Chairpersons for the Ways and Means Committee, Membership Committee, Public Relations Committee, Program Committee and the Building Committee.
Section 2. The Board of Directors shall have general supervision of the affairs of the Organization between membership meetings. They will report their actions and recommendations in proper form at the membership meetings. They shall fill vacancies in elected offices for the unexpired term and shall perform other duties as are specified in these Bylaws. The Board shall be subject to the orders of the Organization and none of its acts shall conflict with actions taken by the Organization.
Section 3. Special meetings of the Board of Directors can be called by the President; or can be called upon by the written request of three (3) members of the Board with no less than three (3) days notice.
Section 4. At the annual meeting in January of each year, the Board of Directors shall provide to the Membership a written report summarizing the activities of the previous fiscal year, along with a financial report, which will be from January 1 to December 31.
Section 1. Standing Committees:
Ways and Means
Membership
Public Relations
Program
Building
Annual Committees:
Audit
ByLaws
Section 2. The President shall appoint Chairpersons for each committee, who in turn, shall select their own committee from the Organization.
Section 3. Chairpersons from each standing Committee shall be members of the Board of Directors with the same tenure as elected Board Members.
Section 4. Duties of Committees:
a. The Ways and Means Committee shall prepare a budget for each year and present it to the Board of Directors for approval and to advise the Board on all matters relating to the financing of the Organization. Duties of the Ways and Means Committee shall be to prepare an outline of projects to raise funds each year and to present it to the Board of Directors for approval. The Ways and Means Committee is responsible to oversee fund raising projects to completion or omission, including keeping a record of expenses and profits, reporting at all meetings, and turning over all profits to the Treasurer.
b. The Membership Committee shall be to increase the membership of the Organization each year and to keep available records on all existing members.
c. The Public Relations Committee shall be to assume responsibility for all public relations programs for the Organization and be responsible for interpreting the aims and activities of the Organization to the community via the media which includes TV, radio, and print.
d. The Program Committee shall be to plan and implement programs dedicated to the purpose of the Organization. A draft for at a minimum of three (3) months of future programming shall be submitted to the Board of Directors for financial and feasible approval before programs can be operated.
e. The Building Committee shall be responsible to the Board of Directors for all material additions or any physical changes made in the interest of the Organization. The Building Committee can spend no more than $250.00 for repairs, additions, or improvements without permission from the Board of Directors. General maintenance is the responsibility of all members.
f. The Audit Committee will perform an annual audit of the financial status of the organization.
g. The Bylaws Committee will perform an annual, or as needed, review of the Bylaws of the organization.
Section 1. There will be twelve (12) meetings a year.
( Membership meetings to be held on the third (3rd) Wednesday of each month, if possible)
Section 2. The annual Organizational Meeting is to be held in January of each year.
Section 3. Special meetings can be called by the Organization by written request, then sent to the Board of Directors for approval. The purpose shall be stated in the written request. The Board of Directors shall then direct the President to call a meeting, giving at least three (3) days notice.
Section 4. The Board of Directors shall meet twelve (12) times a year prior to the meeting of the membership and when specially called.
( Regular Board meetings to be held on the second (2nd) Wednesday of each month, if possible)
Section 5. Parliamentary procedure: The rules contained in Robert's Rules of Orders shall be used to govern the meetings in all cases to which they are not in conflict with the Bylaws or special rules of order adopted by this Organization.
Section 1. The Board of Directors shall have the power to purchase, take, receive, lease, take by gift or otherwise acquire and to own, hold, and use any real, personal and mixed property which may be appropriate to enable it to accomplish fully its corporate purpose.
Section 2. The Board of Directors shall have the power to sell and convey, lease and otherwise dispose of all or any part of its property and assets, with agreement from a majority vote from the membership.
Section 3. Upon dissolution of the corporation/organization, the Board of Directors/Trustees shall, after paying or making provision for the payment of all of the liabilities of the corporation/organization, dispose of all of the assets of the corporation/organization exclusively for the purposes of the corporation/organization in such a manner, or to such organization(s) organized and operated exclusively for charitable , educational, religious, or scientific purposes as at the time shall qualify as an exempt organization(s) under Section 501(c)(3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Directors/Trustees shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principal office of the corporation/organization is then located, exclusively for such organization(s), as said Court shall determine, which are organized and operated exclusively for such purposes.
Section 1. This Organization shall operate on a Fiscal Year consisting of January 1 to December 31.
Section 1. From time to time the Organization will have indebtedness. It will be the responsibility of the Organization to insure that this obligation of indebtedness is met.
These Bylaws can be amended at any regular meeting of the Organization by a two-thirds (2/3) vote of those present, provided that the amendment has been submitted in writing and announced at the previous meeting.
Reader Note: The above bylaws reflect all amendments as of 08/20/2003. Items in italics are for information only and are not written into the bylaws.